Virtual employees that work inside your ERPAgenticOS
You hire employees by role, each with its own channel and spending limit. They work on your Dolibarr and your inbox, and nothing reaches your books until you approve it.
Pick the roles you want to delegate
You do not have to hire them all. Start with one, check it works, then add.
Select a role to start building your team.
- Paperwork, digitised
- Your inbox, summarised
- Quotes as drafts
- Answers from YOUR docs
- Nothing goes unsorted
- Ask it, and it answers with data
Each employee is set up with its role, its channel and its spending limit. We set them up; pausing them is something you can do any time.
I want this teamOne employee per role, not one assistant for everything
Each has its own job, its own permissions and its own budget. Here is what they do and where they stop.
Administration
- 1Picks up the invoice from your inbox or the chat: PDF, phone photo or e-invoice
- 2Extracts lines and taxes, checks the maths adds up and cross-checks every field against the document
- 3Waits for your approval, then creates it in your Dolibarr as a draft
- 4Same with the delivery note from the loading bay — checked against your purchase order («you ordered 500, 480 arrived») — and with the receipt someone paid out of pocket, which becomes an expense claim in their name
Email desk
- 1Reads the mailbox without marking anything as read
- 2Summarises what came in
- 3Drafts the reply — sending it is still your call
Sales
- 1Prepares the quote in your Dolibarr
- 2A validator checks the amounts before anything is written
- 3Leaves it as a draft: approving it is yours
Technical support
- 1Searches your own procedures and manuals
- 2Answers quoting where it found it
- 3If it is not written down, it says so and escalates instead of making it up
Communications (pre-sales)
- 1Sorts every incoming message by channel, topic and urgency
- 2Prepares the draft reply, never sends it
- 3Routes anything technical to Support
Management
- 1Answers questions about your business by reading your ERP: revenue, overdue invoices, stock
- 2Splits the work across the rest of the team
- 3Asks for confirmation before anyone writes to the ERP
Watch them work (and stop where they should)
Six roles over the same business knowledge: one reads, another prepares, another looks things up. And whatever touches your ERP waits for your approval.
What they cannot do on their own
The part a demo rarely shows, and the one that decides whether you can actually run this.
No invoice reaches your books on its own
It reads it, checks it and stops there. It waits for your approval and, once you give it, it lands in your ERP as a draft: validating and posting it stays with you or your accountant.
A program checks the numbers, not the model
Before anything is written to your ERP, a validator recomputes net, VAT and withholding from the lines and checks they add up. It also cross-checks every field — tax ID, number, date, amounts — against the text of the document.
A handbrake on every employee
You can pause any of them from your panel. They stop answering and stop spending immediately. And there is a button to stop the whole team at once.
A spending limit that actually holds
Every employee has a monthly budget. It warns at 80% and pauses itself at the limit. A runaway employee does not keep spending in silence.
Your install is yours
One complete system per client: you share a database with nobody. You can ask for a readable copy of everything that is yours, and for a specific document to be deleted.
They say what they are
The two roles that talk to outsiders — Communications and Support — introduce themselves as an automated assistant, and if asked whether they are human they tell the truth. You choose the wording.
From install to first task
We install
We set up your complete system, for you alone. You share an install with no other client.
We connect
We link your Dolibarr, your inbox and the channel you will use to talk to the team.
We hire each employee
With its role, its channel, its spending limit and how far it can decide on its own.
You govern
From your panel you approve, pause, write down what the team needs to know about your business, and see what it moved in your ERP.
What you usually ask yourself
Where do I talk to my team?
On Telegram, WhatsApp, Signal, Slack, Discord, Matrix or email, in plain language and with no commands — you ask as you would ask a person. Teams and Google Chat are not supported yet. And a warning about WhatsApp: it needs a separate number registered with Meta’s business API, Meta approves the application and that takes from days to a couple of weeks. Telegram takes ten minutes.
Can an invoice reach my books on its own?
No. The team reads it, extracts the data, checks it adds up and stops. It waits for your approval. Once you approve, it is created in your Dolibarr as a draft; validating and posting it is down to you or your accountant. Other writes to the ERP — a quote, a customer record — can also go through a prior approval queue: it ships switched off and turns on in a minute.
Can I send an invoice over chat?
Yes: attach the PDF or the photo you took with your phone and ask for it to be filed. It also picks them up from whichever mail folder you point it at. If what arrives is a structured e-invoice (XML), it is not read but parsed field by field, so there is no reading error to make. What it does not do is verify the file’s digital signature, and it says so on the record.
Does it make answers up?
Support answers only with what is written in your documentation and quotes where it found it; when it cannot find it, it says so and escalates. With an empty knowledge base it will escalate everything, so if you hire Support, uploading documentation is not optional. And on invoices the amounts are not the model’s call: a validator recomputes them from the lines and cross-checks them against the document.
Does my data leave my company?
You get a complete install for yourself alone: you share no database with other clients. Reading scanned documents happens inside your own infrastructure. What is a piece of ours is the AI service that powers the employees; if you need to know who provides it for your record of processing activities, we put it in writing and tell you if it changes.
What if an employee runs away with it?
Each one has a monthly budget. It warns at 80% and pauses itself at the limit, so it cannot keep spending in silence. On top of that you can pause any of them — or the whole team — from your panel, without asking anyone.
Does it replace my team?
No. It does the repetitive paperwork and stops exactly where judgement is needed: you approve the invoice, you send the email, you approve the quote. What it takes away is the hours spent retyping a PDF into an ERP.
Is AgenticOS a fit for your company?
Four questions and we tell you which role to start with.
Shall we start with one role?
Tell us which paperwork eats your week and we will tell you, with no strings, what can be delegated today and what cannot.
Reply within 24 h · No commitment